Artisan Vendor Information
Vendor Application Deadline Friday, April 11, 2025, 11:59 pm
Please read all of the following sections if you are applying to be an Artisan Vendor.
*Please Note: Vendors with diesel-powered vehicles or displays need not apply.
Please read all information carefully.
FOOD VENDOR INSTRUCTIONS
- Complete the Artisan Application form by clicking the “Application button” at the bottom of this page.
- Please be sure to complete all parts of the application form. In particular, thoroughly describe your product, including the price range.
- PHOTOS of Products: A maximum of 5 photos may be submitted with your application. After submitting your application, please email your photos to Anne Davis here: [email protected]
Rates for Food Vendors for 2025:
| Vendor type | Booth size | Price +HST |
| Rate listed is for all three days of the Festival | ||
| Artisan | 10 x 10 | $235.00+hst |
| Artisan BIA (20% off) | 10 x 10 | $190.00+hst |
| Artisan Not For Profit | 10 x 10 | $60.00+hst |
| Other Rates | ||
| Table Rental | 6 feet in length | $15.00+hst |
- Applications must be received by April 11, 2025. Please send no money with your application. The Festival organizers will only accept fees after the Market jury selection is completed. Successful vendors will be notified by May 16, 2025.
- All Vendors are now required to obtain their own insurance, which MUST be submitted by June 13, 2025. Information on available insurance options and how to submit will be emailed to successful vendors.
- Best of luck, and I hope to see you at the Festival. If you have any questions about the vendor application process or about the Stewart Park Festival in general, please contact Market Coordinator, Anne Davis, at [email protected].
ARTISAN VENDOR TERMS AND REGULATIONS 2025
- Selection: A jury will review your application including (if provided) five (5) photos of your product. You will be notified of their decision by email on or before May 16, 2025. If selected, an email will be sent to you along with a contract, invoice for payment, information on insurance requirements and other Festival specific information. If you are not selected, you will receive an email notifying you of the jury’s decision. Items that have not been pre-juried will not be allowed for sale.
- Plastic Water Bottles: The sale of water in plastic bottles is discouraged at the Stewart Park Festival. Refillable water containers will be sold at the Festival’s Information-Souvenir booth. Water refill stations will be available on site.
- Taxes: Artisan vendors are responsible for their own sales, collections of sales taxes, and any licensing costs.
- Security: Overnight security is provided from 9:00 p.m. to 9:00 a.m. during the festival. Exhibitors will be responsible for equipment or goods left in the park overnight. We advise you to pack and remove your crafts for this period. Festival organizers are not responsible for lost, damaged, or stolen goods. Please check your insurance policy.
- Set-up/tear down: Set-up must be complete by 2:00 p.m. on Friday, July 18, and must remain set up for the duration of the festival. For the safety of festival goers, volunteers, and vendors, tear down will take place 30 minutes after the last performance on the Main Stage on Sunday, July 20, 2025.
- Hours of Operation: The Festival Marketplace hours of operation are as follows:
- Friday, July 18: 3:00 pm to 9:00 pm*
- Saturday, July 19: 11:00 am to 9:00 pm*
- Sunday, July 20: 11:00 am to 4:00 pm*
*or 30 minutes after the conclusion of the final performance on the Festival’s Main Stage.
- Electrical: Electricity is available to Food vendors, only.
- Vehicles in the Marketplace: For the safety of all, no vehicles are permitted in the Marketplace during market business hours.
- Parking: Participants have access to one (1) off-site parking space per booth. Please adhere to this. Parking passes are allocated upon arrival by the Market Coordinator. Non-compliance will be noted for future reference. Remember, the object is to bring customers closer to you!
Handicapped parking spaces are extremely limited near the site. Please indicate on your application if you require handicapped parking. Every effort will be made to accommodate your parking needs. - Booth: Artisan vendor exhibition spaces are 10 x 10 in size. Artisan vendors are responsible for their own canopy or cover which cannot display unrelated commercial advertising. Please notify the Market Coordinator of any size variance as this may affect vendor placement. Also, 6′ tables may be pre-ordered on your application at a rental charge of $15.00 each for all three days of the festival.
- Site Assignment: Placement of Artisan vendors on site will be determined solely at the discretion of the Market Coordinator. Please keep in mind that this is an outdoor site and be prepared for uneven ground, slopes, trees, wet grounds, and pavement in some cases. The festival sometimes experiences strong winds, so be sure your canopy is weighted down. If you indicate any restrictions imposed by your booth design, an attempt will be made to accommodate your request. The Stewart Park Festival does not guarantee returning Artisan vendors will have the same site as in previous years. A map of the Festival Marketplace and its vendors will be available to Festival goers.
- Fees: The vendor fees for Artisan vendors are listed on the Artisan Vendors Instructions. The fee covers all three days of the festival. Additional fees may be applied for larger units.
- Insurance: Once accepted as a vendor, you are required to show proof of $2 million liability insurance. You must provide the festival with an insurance certificate issued by your insurance company, listing the following, “Town of Perth, Perth BIA, Stewart Park Festival Committee” You will also need to make sure the date of the festival is listed as July 18th to the 20th, 2025. Please list your limits of liability (CGL) and include a 30-day notice of cancellation clause. All details are necessary for completion.
- Please contact Market Coordinator, Anne Davis, at [email protected] or contact Nancy Wing, BIA Coordinator, at the BIA office at 613-267-3311 ext. 2251.