Food Vendor Application

FOOD VENDOR TERMS AND REGULATIONS 2025

1. Selection: A jury will review your application including (if provided) five (5) photos of your product. You will be notified of their decision by email on or before May 16, 2025. If selected, an email will be sent to you along with a contract, invoice for payment, information on insurance requirements, and other Festival specific information. If you are not selected, you will receive an email notifying you of the jury’s decision. Items that have not been pre-juried will not be allowed for sale.
2. Food Containers: The Stewart Park Festival is a green festival. Therefore, food vendors are asked to serve their food in only recyclable or compostable food containers. Garbage and recycling bins will be provided on site.
3. Plastic Water Bottles: The sale of water in plastic bottles is discouraged at the Stewart Park Festival. Refillable water containers will be sold at the Festival’s Information-Souvenir booth. Water refill stations will be available on site.
4. Taxes: Food vendors are responsible for their own sales, collections of sales taxes, and any licensing costs.
5. Security: Overnight security is provided from 9:00 p.m. to 9:00 a.m. during the festival. Exhibitors will be responsible for equipment or goods left in the park overnight. We advise you to pack and remove your crafts for this period. Festival organizers are not responsible for lost, damaged, or stolen goods. Please check your insurance policy.
6. Set-up/tear down: Set-up must be complete by 2:00 p.m. on Friday, July 18, and must remain set up for the duration of the festival. For the safety of festival goers, volunteers, and vendors, tear down will take place 30 minutes after the last performance on the Main Stage on Sunday, July 20, 2025.
   
7. Hours of Operation: The Festival Marketplace hours of operation are as follows:
   • Friday, July 18: 3:00 pm to 9:00 pm* 
   • Saturday, July 19: 11:00 am to 9:00 pm* 
   • Sunday, July 20: 11:00 am to 4:00 pm* 
     *or 30 minutes after the conclusion of the final performance on the Festival’s Main Stage.
8. Electrical: Electric hookup is available to Food vendors. You must provide your own extension cord of type SOOW and have GFCI Class “A” protection on all circuits. Please indicate electricity requirements on your application form.
   THE TOWN WILL NOT BE PROVIDING IN ANY WAY CORDS OR GFCI AS THEY HAVE IN THE PAST. THIS IS NOW SOLELY UP TO THE VENDOR. IF THE CORDS YOU HAVE DO NOT MEET CODE THEY WILL BE DISCONNECTED. ll provide detailed information in your email package of acceptance,
9. Vehicles in the Marketplace: For the safety of all, no vehicles are permitted in the Marketplace during market business hours.
10. Inspection: Successful Food Vendors will be required to complete forms for the Lanark, Leeds and Grenville Health Unit. These forms will be made available to you upon acceptance. Food vendors should be prepared for a visit from the Health Unit as well as the Fire Inspector. Hand washing stations, fire extinguishers, fridge thermometers, etc., will be checked. Food vendors are encouraged to barricade all hot surfaces from the public
11. Parking: Participants have access to one (1) off-site parking space per booth. Please adhere to this. Parking passes are allocated upon arrival by the Market Coordinator. Non-compliance will be noted for future reference. Remember, the object is to bring customers closer to you!
    Handicapped parking spaces are extremely limited near the site. Please indicate on your application if you require handicapped parking. Every effort will be made to accommodate your parking needs.
12. Booth: Food vendor exhibition spaces vary in size. Please refer to the Food Vendor Instructions for booth sizes and rates. Food vendors are responsible for their own canopy or cover which cannot display unrelated commercial advertising. Please notify the Market Coordinator of any size variance as this may affect vendor placement. Also, 6′ tables may be pre-ordered on your application at a rental charge of $15.00 each for all three days of the festival.
13. Site Assignment: Placement of Food vendors on site will be determined solely at the discretion of the Market Coordinator. Please keep in mind that this is an outdoor site and be prepared for uneven ground, slopes, trees, wet grounds, and pavement in some cases. The festival sometimes experiences strong winds, so be sure your canopy is weighted down. If you indicate any restrictions imposed by your booth design, an attempt will be made to accommodate your request. The Stewart Park Festival does not guarantee returning Food vendors will have the same site as in previous years. A map of the Festival Marketplace and its vendors will be available to Festival goers.
14. Fees: The vendor fees for Food vendors are listed on the Food Vendors Instructions. The fee covers all three days of the festival. Additional fees may be applied for larger units.
15. Insurance: Once accepted as a vendor, you are required to show proof of $2 million liability insurance. You must provide the Festival with an insurance certificate issued by your insurance company, listing the following as additional insured: The Town of Perth, Perth BIA, and Stewart Park Festival Committee. You will also need to make sure the date of the Festival is listed as July 18th to the 20th, 2025. Please list your limits of liability (CGL) and include a 30-day notice of cancellation clause. All details are necessary for completion.
16. Please contact Market Coordinator, Anne Davis, at [email protected] or contact Nancy Wing, BIA Coordinator, at the BIA office at 613-267-3311 ext. 2251.